Follow up on a failed inspection

When to use it

When the city or county inspection fails.

The prompt

Copy this, then replace everything in [brackets].

Help me handle a failed inspection.
Job: [type, address-free reference]
Inspector notes: [paste]
Fix needed: [work]
Who: [crew, when]

Write: internal action plan, a short homeowner message (honest, no blame on the inspector), and a reschedule note.

Before / after

Before: Homeowner hears ‘it failed’ and panics.

After (example output):

Homeowner: ‘The inspector asked us to add a drain pan float switch and move the disconnect 6 inches. Both are quick fixes we’ll handle at no charge Thursday morning, then we’ll reschedule the inspection.’ Internal: add float switch to the standard materials list.

Tips

• Turn every failure into a checklist item.
• Use job numbers and first names. Keep codes and addresses in the FSM.
• Confirm crew and equipment availability before sending anything to a customer.
• Review every draft before you send it. You’re accountable for what goes out.