Bookkeeper / Accounting

Run a month-end close checklist

  • Est. time saved1 hr once
  • Works withCopilot · ChatGPT · Gemini
  • GroupRun the Shop
  • Ref.WO-0004
Never paste: Bank or card numbers, account logins, employee pay rates and SSNs, customer addresses or phone numbers, tax IDs, or financing applications.

When to use it

The first few business days of each month.

The prompt

Copy this, then replace everything in [brackets].

Build a month-end close checklist for a home service business.
Systems: [FSM (ServiceTitan/Housecall Pro/Jobber), QuickBooks, payroll provider, bank, merchant processor, financing lender]
Known pain points: [unapplied payments, deposits, open jobs, credit card fees]

Ordered checklist with owner and due day (e.g. Day 1-5).

Before / after

Before: Books ‘done’ in week 3, with unreconciled deposits.

After (example output):

Day 1: confirm all jobs invoiced in FSM; export payments. Day 2: match merchant deposits to payments (net of fees). Day 3: reconcile bank and credit cards. Day 4: review open AR, unapplied payments. Day 5: P&L to owner.

Tips

  • Match merchant deposits net of fees. It’s where most mismatches hide.
  • Paste totals and categories, not raw bank exports with account numbers.
  • The AI drafts and organizes. Your accountant or CPA signs off on anything tax-related.
  • Review every draft before you send it. You’re accountable for what goes out.