Bookkeeper / Accounting

Write a cash flow summary for the owner

  • Est. time saved30 min per week
  • Works withCopilot · ChatGPT · Gemini
  • GroupRun the Shop
  • Ref.WO-0001

Part of kit: Owner weekly numbers review (step 1 of 5)

Related calculator: Cost of past-due invoices

Never paste: Bank or card numbers, account logins, employee pay rates and SSNs, customer addresses or phone numbers, tax IDs, or financing applications.

When to use it

Weekly or monthly, so the owner knows what’s coming.

The prompt

Copy this, then replace everything in [brackets].

Write a short cash flow summary.
Cash on hand: [$]
Expected in (next 30 days): [AR by age, financing funding due, deposits]
Expected out: [payroll dates, equipment bills, rent, truck payments, taxes]
Concerns: [slow season, big equipment order]

Plain English: where we are, the tight weeks, and 2-3 things the owner can do.

Before / after

Before: Owner finds out on payroll Thursday.

After (example output):

We have $48K on hand. Tight week: Nov 14 (payroll $31K + equipment bill $22K) before $26K in financing funding lands Nov 18. Options: ask the distributor to move the bill to the 20th, or push the 30-day AR calls this week.

Tips

  • Call out the tight weeks by date.
  • Paste totals and categories, not raw bank exports with account numbers.
  • The AI drafts and organizes. Your accountant or CPA signs off on anything tax-related.
  • Review every draft before you send it. You’re accountable for what goes out.